Before beginning with The Jewellery Shopkeeper system, decide in what order you are going to proceed and prepare your existing methods so as to have all the information you need - checked for accuracy.
Stock control will require an inventory list as well as cost and selling prices, and the physical stock - a few items at a time - so that it can be properly labelled. Preparation must include deciding on the product grouping for sales analysis purposes.
Debtors will probably be your next priority - so prepare an aged analysis of the accounts with check totals as well as a source of reference for the full address details of all active accounts. The system makes use of GST registration numbers (in GST mode) or VAT exception code (in VAT mode). Phone numbers, terms (e.g.. '30 days net') and whether or not finance charges are to be debited will also be requested. (Note that finance charges can be generated after 30, 60 or 90 days, or instalment terms can be applied, regardless of the entry in the 'Terms' field).
The General Ledger must be prepared before creditors can be used. This is the preparation of a chart of accounts and opening balances for all assets, liabilities and equity accounts. Full details will be given under 'General Ledger' in the manual.
For creditors a full list of all outstanding invoices must be available with a check total for each creditor and total of all creditors.