Zipsale

Zip sale is the name of The Jewellery Shopkeeper's quick cash sale processing system.

Features

• Optimised data entry for minimum key-strokes
• Fool-proof operation to guard against incorrect money control.
• Mix merchandise and standard stock - stock coded and casual.
• Mixed payment methods (CASH/POSTAL ORDER, CHEQUE, VISA/MASTERCD, E.F.T.(Speedpoint), VOUCHER(&CONTRA)) with one data entry screen.
• Automatic refund of excess payment by cash. Even for mixed payments.
• Merchandise and standard stock inventory items through can be returned with a negative quantity in ZipSale.
• Display of net total, tax and grand total, after each item is entered.
• Reverse calculation of discount if grand total is edited.
• Optional check for excessive discount - with secret override password.
• Optional independent reference number series.
• Manual or automatic voucher numbers controlled by system parameters.
• Can be used for more than one branch/location while keeping full control of each branch/location separately.
• Printout of voucher is not mandatory.
• Full update of files after each sale.
• Optimised for quick customer service.
• VAT can be specified as S(tandard or E(xempt (or other codes) for each item.
• Customer's name may be entered and will appear on sales journal report.
• "Location/branch" code can be left as "A" if you want to share the same voucher number series as the normal invoices, or set to "B" or "C" to make use of the 2nd or 3rd number series respectively.
• Automatic generation and printing of detailed valuation letters or vouchers.

  If the location field of the ZIP SALE account is not blank (e.g. A, B, C etc), it will force the respective invoice sales voucher number range to be used. Use this if you want to separate your cash sales from account sales. If the location field of the ZIP SALE account is left blank, it will behave normally - that is, it will use the sales invoice voucher range dependent on which the location is set at the time.

• Set the current location by starting The Jewellery Shopkeeper with the desired location letter as the second parameter in the start up command line. For example, "JSK 2 B" will start the system with "B" as the default location.

  The current location can be changed by typing "L" from either the outer menu or the sales menu, and then typing the desired location letter.

  Data entry

  'CODE' - operates exactly in the same manner as in normal sales explained above, except that raw material codes and comment lines are not accepted.

  'QT/CT' - enter diamond weight if a non-inventory merchandise code was used, or quantity for standard stock items and non-inventory standard stock codes. Negative quantity may be entered for returned standard stock items.

  Negative quantity may not be used for non-inventory merchandise codes, but if a valid SOLD merchandise code is entered, it will allow you to return it to stock, in effect giving the line a quantity of -1.

  'PRICE' - <Enter> to accept price shown, or over type correct price.

  'DISC%'- <Enter> to accept discount shown, or type in desired discount. (Depending on the options installed, the discount may not appear on the "Voucher" printout, in that case only the net price is shown.)

  'T' (TAX CODE) - only prompted if a non-inventory stock code was entered. <Enter> to accept V.A.T./G.S.T. code or change to 'E' for an exempt stock item. Codes 'A', 'B' and 'C' are also accepted.

  'COST' - only prompted at the bottom of the screen when a non-inventory stock code was used or when the cost in the merchandise or stock file is zero. This cost is used only for sales analysis gross profit reports and if the cost is not known, an estimate may be made.

• The cost is FOR EACH UNIT if more than one unit is sold from standard stock - in other words the cost is automatically multiplied by the quantity. If the cost is not entered the sales analysis figures will be unrealistic.

  To finish code entry, <Enter> in empty 'CODE' input field. The highlight then moves to the 'DUE' field.

  'DUE' - <Enter> to accept calculated total due or type in required total due. If total due amount was changed, discount and VAT will be recalculated.

  'CASH(&P.ORDER) - <Esc> will return the highlight cursor to the "A" line to edit the old data. Enter the amount of cash tendered. If it is less than the amount due then the cursor will move to the 'CHEQUE' field, the 'VISA/MASTERCD' field, the SPEEDPNT(EFT) field and the 'VOUCHER(&CONTRA) input fields. The cursor will remain in these five fields until the 'TOTAL AMOUNT TENDERED' equals or exceeds the total amount of the sale or Esc is pressed. 'CHANGE (PAID BY CASH)' - if the cash tendered is more than the 'TOTAL AMOUNT TENDERED', change will be calculated and displayed.

  'CUSTOMER' - optional if the payment is cash only, but required otherwise.

  'SALESPERSON' - enter salesperson's initials.

  'OKAY? (Y/N/-/C) - "Y" = continue, "N" = go back to 'DUE' field, "-" = re-do from line 'A', or "C" to cancel the zipsale.

  'I,V,H,L,P,C'

  "I" = print invoice sales voucher, pause to give you time to change paper and print an insurance valuation letter directly afterwards, "V" = invoice sales voucher, "H" = headed invoice sales voucher, "L" = list, "P" = post transaction without printing anything and "C" = cancel zipsale. With selections "I", and "H" you will have the option to print a tax invoice if the total sale exceeds R200.00. With the option "V", a tax invoice will be printed automatically. Entering the name and adress is optional, and may be done manually at a later stage, if required.

  'REPRINT? (I/V/L/N)' - "I" = print invoice sales voucher, pause to give you time to change paper and print an insurance valuation letter directly afterwards, "V" = invoice sales voucher, "L" = list and "N" = no reprint.

  When selecting "I" after printing the invoice sales voucher and posting the transaction will print an insurance valuation letter only.

  An insurance valuation letter will not be generated for non-inventory stock items sales.

  A duplicate printout is not available after returning to the menu - any duplicate vouchers must be printed either before or after posting, when prompted.

  The long password is required to cancel a printed invoice sales voucher to prevent fraud.

  When not to use zipsale

  Use the normal "Transaction Sale/Return" for the following conditions:

• The customer wishes to pay by American Express, Diners Club or Buy Aid.
• For non-public sales. (Including tourist sales - in other words any sales which are VAT exempt.)
• If the customer is not paying immediately in full.
• If history of the sale is to be saved, indexed to the customer's name.
• If you want to make use of comment lines.
• If you want to invoice raw material inventory stock items.
• If you need to print a delivery note on which the price is not shown.